Creating a template with PowerPoint – Part 2 of 2

Last week, we look at how to create a custom layout for your PowerPoint presentation. This week, we close this topic by making this custom layout a template that you can reuse to create new presentations or apply to existing ones.

Every element is part of the template

There are generally two types of templates: one that just contains the slide master and layouts, one that adds slides that forms the skeleton of your new presentation. The first type seems obvious, it’s just a template for creating an empty slide deck with predefined formatting. The second does the same and adds slides to the new presentation to save time. Whatever kind of template you are going to save, keep in mind that all elements: slide master, layouts, slides, handout master, notes master, will be saved in the template. Therefore, a PowerPoint template is a pretty comprehensive document. If you want a professional presentation, ensure you customize all those elements.

Once ready, just click File and Save As, then choose PowerPoint Template (*.potx) in the file type dropdown list. DO NOT press the Save button yet. Look at the message appearing below the More options… link. It says: We recommend another folder for the type of files you’ve selected, then there’s a link Go to recommended folder… Note that in the Save As dialog, you need to select again PowerPoint Template in the Save as type dropdown list and give a name to your template, then hit the Save button.

The recommended folder is actually one that is called Custom Office Template under you Documents folder. Your templates need to be saved here if you want to find them with the following procedure.

It’s becoming Personal

Once your potx file is saved in the Custom Office Template, you can use it to create a new presentation. Start PowerPoint or click File then New, and you will see the option PERSONAL under the Search text box.

By clicking this option, you will be presented your own templates found in the above mentioned folder. Select it, click Create and you now have a brand new presentation using the template you created.

All the templates you will create in PowerPoint, Word or Excel will be saved in the same folder for convenience reasons. Note that you can have templates saved in other locations, but they will not appear in the New window under the Personal option.

Templates are a great time saver when you want to create consistent presentations. Go for them, you saw how easy it is!

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